Effective Panel Discussion Moderation: Essential Tips and Strategies

 

Source: Pokhara Toastmaster Club

A panel discussion is a guided conversation among experts, conducted in front of an audience. This format allows you to gain insights from multiple perspectives as panelists share and debate their knowledge, opinions, and experiences on a specific subject. Audience participation through questions is often encouraged to deepen the discussion and enhance engagement.

Key Skills:

• Master effective moderation techniques.
• Select panelists relevant to the topic.
• Prepare yourself and participants thoroughly.
• Handle questions and concerns confidently.
• Follow proper panel etiquette before, during, and after.
• Create an engaging and interactive atmosphere.

As a panel moderator, your role is to craft thoughtful questions that drive the conversation forward. You’re also expected to bring expertise to the discussion, ensuring the audience enjoys an engaging and insightful experience.

As a panel participant, your focus should be on delivering clear, relevant contributions that inform, captivate, and sustain audience interest.

Prepare to Moderate: Key Steps for Success

1. Understand the Topic Thoroughly

   • Whether provided by the hosting organization or chosen by you, ensure a deep understanding of the topic.
   • Research key concepts, trends, and recent developments related to the subject.
   • Identify potential challenges or controversial points to anticipate diverse viewpoints.

2. Conduct In-Depth Research

   • Gather credible sources, articles, and case studies to enhance your knowledge.
   • Note interesting statistics, quotes, or anecdotes that can enrich the discussion.
   • Prepare a list of open-ended questions to keep the conversation flowing.

3. Engage in Further Study

   • Attend webinars, watch past panel discussions, or listen to expert talks on the topic.
   • Explore different perspectives to create a balanced dialogue.
   • Familiarize yourself with the latest updates or breakthroughs related to the subject.

4. Know Your Panelists

   • Research each panelist’s background, expertise, and previous speaking engagements.
   • Understand their unique perspectives and how they complement each other.
   • Prepare tailored questions to highlight their strengths and encourage meaningful contributions.

5. Plan for Q&A

   • Allocate specific time for audience questions and feedback.
   • Prepare strategies for managing unexpected or challenging questions.
   • Encourage audience engagement while keeping the conversation focused and respectful.

6. Choose Appropriate Attire

• Dress professionally to reflect the tone and setting of the event.
• Ensure your attire is comfortable and allows you to move confidently.
• Avoid distracting patterns or accessories that may draw focus away from the discussion.

5 Key Tips for Answering Questions During a Panel Discussion

• Anticipate and Prepare: Predict common questions and prepare clear, concise responses.
• Know Your Panelists: Redirect questions to the most relevant expert when appropriate.
• Stay Calm and Composed: Handle challenging or unexpected questions with confidence.
• Listen Actively: Ensure you fully understand the question before responding.
• Keep Answers Focused: Provide clear, direct answers without going off-topic.

Key Rules of Etiquette for a Panel Discussion

Before the Panel:

• Be Punctual: Arrive early to ensure everything is set up and organized.
• Communicate Clearly: Connect with panelists to clarify roles, timing, and expectations.
• Prepare Materials: Have your notes, questions, and discussion outline ready.

During the Panel:

• Introduce Panelists Professionally: Give clear, respectful introductions.
• Manage Time Effectively: Keep discussions on track and ensure each panelist gets equal speaking time.
• Foster Respectful Dialogue: Maintain a professional and courteous tone throughout.

After the Panel:

• Thank Participants and Panelists: Show gratitude to everyone involved.
• Engage with the Audience: Stay available for follow-up questions or conversations.
• Reflect and Review: Assess the discussion for strengths and areas of improvement.
  

If you would like to watch a video, explore it, and take notes, Click to watch a webinar. If you want to dive deeper into mastering panel discussion moderation, feel free to register for my free self-paced course here: https://bit.ly/odpmcourse Source: Toastmaster International